The "Previous Invoices" Screen



The "Previous Invoices" screen in DOKKA allows you to view all invoices that have already been processed in the system for a specific vendor.
You can compare previously entered data and quickly copy fields into the new invoice.

This is a powerful tool that is especially useful when handling complex or recurring invoices, and it helps maintain consistency in the invoice entry process.


⚠ Note: This screen only shows invoices that have already been processed.
It does not include invoices that are still pending or haven’t been processed yet.



Where Is the "Previous Invoices" Screen, and What Does It Show?



When entering any invoice in DOKKA, you’ll see two separate screens:

  • Accounting screen – Displays the details of the current invoice.

  • "Previous Invoices" screen – Displays the history of previous invoices for the same vendor.


This screen includes the full history of the vendor, with details such as:


  • Invoice number

  • Value date and entry date

  • Amount, VAT

  • Memo

  • Approvers

  • Debit/Credit accounts

  • Custom fields (based on your company setup)






Switching Vendors in the "Previous Invoices" Screen



At the top of the screen, you can change the vendor to compare data with other vendors — without leaving the current invoice.




⚠ Important: Switching vendors in this screen does not affect the data in the actual accounting screen.



Invoice Preview and Field Copying



  • Clicking the eye icon shows a preview of the selected invoice.




  • Clicking the right arrow icon displays the fields as they were entered when the invoice was originally processed.





  • Using the blue pencil icon, you can add more columns to the table (e.g., document creation date, entry date, notes, and more).








Copying Data From a Previous Invoice



To copy fields from a previous invoice:


  1. Hover over the row of the invoice you'd like to copy from.

  2. Three dots will appear on the right — click them.

  3. Select "Copy data to current invoice" – this will copy all available fields into the current invoice.





    NOTE: Fields that DOKKA recognizes as dynamic (such as invoice number and dates) will not be copied.



When Should You Use This Feature?



Copying from a previous invoice is especially helpful when:


  • You're working with multi-line or complex invoice layouts.

  • DOKKA has difficulty consistently recognizing the invoice structure.

  • You want to ensure the same layout and data format is applied each time.