Uploading documents to DOKKA
DOKKA offers several convenient ways to upload documents into the system:
- Via email – by sending documents to the company’s unique DOKKA email address
- From your computer – using the blue ➕ button or drag-and-drop
- Via scanner – by connecting your scanner to DOKKA or sending scans to the company email
- Through the DOKKA mobile app – by taking a photo or uploading from your phone’s library
⚠ Note: The maximum file size supported is 64 MB
Supported file types: .jpg, .jpeg, .png, .tiff, .tif, .bmp, .docx, .doc, .xlsx, .xls, .xlsm, .pptx, .pdf, .txt, .xml
How to upload your documents
1. Upload via Email
Every company in DOKKA has a unique email address that can be used to upload documents. Any document sent to this email will be automatically added to the system.
To save time and streamline the process, we recommend setting up an automatic forwarding rule from your inbox to the company’s DOKKA email address.
How to find the email address:
Go to the relevant company in DOKKA.
The email address appears under the company name.
Customizing the email address:
By default, the address looks like:
687678688@dokka.me.To customize it: Go to Company Settings → General, and change the number part to something more recognizable.
⚠ Important: The email address must be unique to your company to prevent use by others.
Email link handling:
DOKKA can extract documents from downloadable links in about 95% of cases.
If the link requires a login, has restricted IP access, or asks to fill in a form to download the file—DOKKA will not be able to extract the document.
In such cases, we recommend contacting support so we can check if this format can be supported in the future.
2. Upload from Your Computer
Documents can be uploaded directly from your device into DOKKA.
How to:
Click the blue ➕ (plus) icon within the company screen in DOKKA.
Select files from your folders, or simply drag and drop them directly into DOKKA.
3. Upload via Scanner
You can connect your scanner to DOKKA in two ways:
Option 1: Set the scanner to send documents to the company’s DOKKA email address.
Option 2: Follow our guide on how to connect a scanner to DOKKA for a full setup.
4. Upload via the DOKKA Mobile App
The DOKKA app is designed for fast and easy document uploads.
Download Here:
How it works:
Log in using the same email and password you use for the desktop version.
Once logged in, click on "scan" to:
- Take a photo of an invoice.
- Or select a file from your phone’s library.
The document will be uploaded directly into the appropriate company workspace in DOKKA.